E-Meetings and Remote Voting

When deciding to vote on important issues, it’s crucial that board members be eligible to participate regardless of whether they’re physically present. This is why online voting is becoming increasingly popular with boards. To be successful, you have to follow the right procedures and rules for e-meetings.

Traditional voting procedures include displaying hands or declaring ‘yes’ and ‘no’ in the room during a meeting or via videoconference, on the phone or with the help of a unanimous written consent. Many companies use board management software to simplify electronic voting and ensure security. Email voting isn’t secure and it is difficult to get your board members to respond on time.

To allow your board members to take part in your voting remotely they have to be able so at a time that doesn’t interfere with their other commitments and obligations. If you’ve got the right technology, you can permit your board members to vote on their personal devices.

To ensure that your members are provided with a safe and secure environment, you should utilize a board portal secured to protect sensitive information. Additionally, you should choose a platform that allows participants with the option to control who can view their votes and who is able to view other participants voting. This will reduce the chance of individuals from outside your company engaging in malicious or inappropriate conduct.

https://www.boardmanagementsolution.info/best-practices-in-planning-effective-meetings